East Bay CAMFT - Board Job Descriptions

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Job Descriptions Overview

BOARD OF DIRECTORS

General Composition

EXECUTIVE COMMITTEE

President
President-Elect
Past President
Secretary
Treasurer

DIRECTORS

Continuing Education Director
Diversity, Equity & Inclusion (DEI)
Events Director
Hospitality Director
Member-at-Large
Membership Director
Networking Director
Pre-Licensed Director
Program Director
Social Media Liason

Board of Directors

As described in the Bylaws:

Following the election of new officers, the Board of Directors shall consist of the elected officers (President, President-Elect, Past President, Secretary, Treasurer), and additional Board positions may be added as deemed necessary to perform the duties of the chapter. These may be (but shall not be limited to) the legislation and ethics director, the hospitality director, the membership director, the program director, the advertising and public relations director, the website director, the director of professional development, the Associate(pre-licensed) director, and the student representative. In addition, Board members may hold the title of Member at Large, holding no specific portfolio, at the direction of the Board of Directors.

President

As described in the Bylaws:

The President shall, subject to the control of the board of directors, generally supervise, direct and control the business of the chapter. They shall preside over all meetings of the chapter and at all meetings of the board of directors. They shall submit in writing an annual report of the activities of the Chapter to the board of this organization.

Specific duties:

Preside at all meetings of the board and membership.
Meet with committee chairs to discuss programs and activities and oversee and evaluate the activities of committees.
Act in a firm, competent, tactful and just manner, permitting full discussion on all debatable motions, yet neutral on controversial matters. The President must respect the opinion of each individual; yet see that each decision is carried out in a harmonious atmosphere.
Acts as the primary spokesperson for the chapter.
Prepare, in conjunction with the Secretary, an agenda prior to all meetings, adhere to the agenda as it may be amended and open and close meetings in a timely manner.
Make sure that written minutes of all meetings are published expeditiously.
Oversee the activities of committees, making sure appropriate reports and minutes are prepared and voted on by the board as necessary.
Make arrangements, or oversee the making of arrangements, for all meetings and/or functions of the chapter.
Arrive at all meetings in a timely manner to see that sites are prepared for the meetings.
Be available to the entire membership, especially new members and guests.
Display enthusiasm and support for all chapter activities.
Arrange for, or oversee the arrangements for, speakers for meetings and events. In addition, acknowledge speaker appearances with letters of thanks on behalf of the chapter.
Maintain close contact with the Executive Committee, Board of Directors and Committee Chairs.
Oversee the activities of the Secretary and Treasurer making sure that responsibilities are adhered to.
Serve as an ex-officio member of all committees.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

President Elect

As described in the Bylaws:

The President-Elect shall manage the internal business operations of the Chapter with the advice and consent of the board of directors. They shall, in the absence of the President, perform the duties of the President. The President and the President-Elect shall confer and determine what duties each will perform. In the event that the office of President is vacated, the President-Elect shall succeed to the Presidency.

Specific Duties:

Attend annual CAMFT Leadership Conference.
Make motions as needed, debate and vote on all questions.
Oversee assigned committees and report activities/progress of these committees to the board.
Perform any and all duties of the President in the absence of the President.
Perform any other duties as assigned by the President.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Past President

As described in the Bylaws:

The President Shall be the Chair of the Nominations Committee and shall serve as a consultant to the President.

Specific Duties:

Make motions as needed, debate and vote on all questions.
Oversee assigned committees and report activities/progress of these committees to the board.
Call the meeting to order and preside over the meeting if the President and President-Elect are absent.
Be available to the President at meetings and outside meetings for consultation, including Bylaws interpretation.
Recruit members for the nominations committee.
In September with the committee, announce officer openings to the membership and put together a slate of candidate to present at the October board meeting.
Work with the Secretary to count ballots and announce results via the E-Tree.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Secretary

As described in the Bylaws:

The Secretary shall keep a record of all board meetings, the business portion of all general meetings and all policies adopted at said meetings. S/he shall make records available to the general membership. In the event of his/her absence, his/her duties may be performed by any voting member appointed by the President.

Specific Duties:

Keep accurate minutes of all business meetings of the association and the board. Record what is done, not what was said.
Maintain an accurate membership list.
Handle correspondence, and send out notices when there is no one else assigned to this duty--such as a corresponding secretary.
Work in close harmony with the President.
Prepare the agenda for meetings in consultation with the President.
Keep the records of the association, including committee reports.
Take to each meeting: the minutes book, bylaws, policies, a list of members and a list of committees and members, agenda, records, ballots, and any supplies that may be needed.
Call the meeting to order if the President and the Vice President(s) are absent, and preside until a temporary chair is elected.
Send the President a copy of the minutes as soon as possible after each meeting.
Make minutes available for examination by the members upon request.
Notify officers, committee members, and delegates of their election or appointment.
Transfer all material pertaining to the office to the newly elected Secretary and indoctrinate the newly elected Secretary as to the role of the position.
Supply CAMFT with the names, addresses and phone numbers of the Chapter's Officers, Board of Directors and Committee Chairs and shall update CAMFT with same as there are changes.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Treasurer

As described in the Bylaws:

The Treasurer shall have primary responsibility for the accounts, expenses, and disbursements of the Chapter and shall make annual reports to the membership or as requested by the membership. The Treasurer shall prepare an annual budget for approval by the board and chair the Finance Committee. The books of account shall be open to inspection by any board member at all reasonable times.

Specific duties:

The Treasurer is the custodian of the money of the association and is responsible for collecting, depositing in a timely manner, and disbursing the funds of the association.
Get appropriate authorizations for all financial transactions, either as established in the bylaws or by adopted motion.
Collect all dues according to appropriate procedures for dues payment, notify of delinquencies, and provide receipts to dues paying members.
Maintain the bank account(s) of the association as separate fund(s) and be responsible for signature cards and the drafting of all disbursements.
Arrange for auditing of the books and records of the association on a regular basis.
Chair the budget committee, assisting in the preparation of the annual budget for the association.
Maintain, in a timely manner, all financial books and records of the association and prepare financial reports on a regular basis including a balance sheet and income and expense statement. Such reports are to show the status of all accounts including the balance at the beginning of the period, all receipts, all disbursements and the balance at the ending of the period.
Regularly compare actual costs and income to budgeted costs and income and recommend adjustments in spending and/or the budget as necessary.
Transfer all material pertaining to the office to the newly elected Treasurer and indoctrinate the newly elected Treasurer as to the role of the position.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Continuing Education Director

The Continuing Education Director for East Bay CAMFT’s board, holds a crucial role in ensuring that members have access to high-quality educational opportunities to enhance their professional development. This position involves planning, organizing, and overseeing continuing education programs and activities. The Continuing Education Director plays a vital role in promoting lifelong learning and professional growth within our community. This position requires a strong understanding of the field, excellent organizational skills, and the ability to coordinate diverse educational offerings.

Here are key responsibilities associated with the Continuing Education Director board position:

Needs Assessment: Assess the educational needs and interests of the EB CAMFT’s members through surveys, feedback sessions, or other means. Identify trends and preferences to guide the development of relevant programs.
Program Development: Design and coordinate continuing education programs, workshops, seminars, and conferences. Collaborate with subject matter experts and educators to offer diverse and valuable learning experiences.
Accreditation and Compliance: Ensure that all continuing education programs comply with relevant accreditation standards and guidelines. Coordinate with licensing boards or accreditation bodies to secure necessary approvals.
Calendar Planning: Develop an annual calendar of continuing education events, considering various formats such as in-person workshops, webinars, and online courses. Ensure a balanced mix of topics to cater to the diverse interests of the membership.
Speaker Selection: Identify and invite knowledgeable and engaging speakers, presenters, or trainers for the continuing education events. Establish relationships with experts in the field to enhance the quality of educational offerings.
Logistics and Coordination: Oversee the logistical aspects of continuing education events, including venue selection, scheduling, registration processes, and technology requirements for virtual events.
Promotion: Work with the marketing team/social media liaison to promote upcoming educational opportunities to the membership. Utilize various channels, such as newsletters, social media, and the organization's website, to create awareness.
Evaluation: Implement an effective evaluation process for each continuing education event, collecting feedback from participants. Use this feedback to assess the success of the program and make improvements for future offerings.
Record Keeping: Maintain accurate records of attendance, participation, and completion of continuing education requirements. Provide documentation to members for their professional development portfolios or licensing requirements.
Budget Management: Collaborate with the finance team to develop and manage the budget for continuing education programs. Explore funding opportunities and sponsorships to support educational initiatives.
Collaboration: Work closely with other board members, committees, and external organizations to integrate continuing education efforts with the overall goals and mission of the psychotherapy board.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Diversity, Equity, and Inclusion (DEI) Director

As described in the Bylaws:

The DEI Director shall, subject to the control of the Board of Directors: Foster and support diversity, equity and inclusion within EB CAMFT’s leadership, membership and community programs.

This may be best achieved by:

Recruiting committee members

Attending DEI workshops

Promoting and modeling diversity, equity and inclusion

Responsibilities of the Diversity Committee:

Strive to advocate, educate, collaborate, and strategize for positive racial and social justice change within our membership and our community
We endeavor to be inclusive and value individuals from all ethnicities, ages, races, sexual orientations, genders, languages, abilities, religions, citizenship statuses, and socioeconomic backgrounds into our chapter and into treatment.
Promote ongoing education about privilege, systemic racism, stigma (of all kinds), cultural needs/differences, cultural trauma.
Supporting our community of therapists in taking individual responsibility and promoting opportunities for ongoing self-reflection.
Focus on impact (not intent).
Holding colleagues accountable for “do no harm.”
Gather/ create a list of resources in five areas of diversity: Racial, LBGTQIA+, Disability, Religious, and Generational.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Events Director

Events Director is responsible for planning, organizing, and coordinating various events and activities for the organization. Here are some key responsibilities of an Events Director:

Event Planning: Develop an annual events calendar in collaboration with other board members, outlining dates, themes, and objectives for each event.
Budget Management: Create and manage event budgets, including estimating expenses, securing funding or sponsorships, and tracking expenditures to ensure events are financially viable.
Venue Selection: Research and secure suitable venues for events, considering factors such as location, capacity, amenities, and accessibility for attendees.
Vendor Coordination: Liaise with vendors, contractors, and service providers to secure necessary equipment, catering, entertainment, and other resources for events.
Program Development: Work with relevant committees or stakeholders to develop event agendas, schedules, and activities that align with the organization's goals and objectives.
Marketing and Promotion: Communicating with social media/marketing liaison.
Registration and Logistics: Working with programs director.
Risk Management: Identify and mitigate potential risks associated with events, such as safety concerns, legal liabilities, or adverse weather conditions, and implement contingency plans as necessary.
Collaboration and Communication: Collaborate with other board members, committees, staff, and external partners to ensure seamless coordination and execution of events. Maintain clear and timely communication with stakeholders throughout the event planning process.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Hospitality Director

Hospitality Director shall oversee the management of hospitality-related services within EB CAMFT. Their responsibilities may include:

Strategic Planning: Developing strategies to enhance guest experience and satisfaction, aligning with the organization’s goals and objectives.
Operations Management: Overseeing day-to-day operations of hospitality services, such as lodging, dining, events, and guest services, ensuring efficiency and quality.
Customer Experience: Focusing on providing exceptional customer service and ensuring that guests have a positive experience.
Financial Management: Developing and managing budgets for hospitality services, monitoring expenses, and optimizing revenue generation.
Compliance and Safety: Ensuring compliance with relevant regulations and standards, as well as implementing safety protocols to protect guests and staff.
Collaboration: Collaborating with other board members and departments to integrate hospitality services seamlessly with other aspects of the organization’s operations.
Marketing and Promotion: Developing marketing strategies to attract guests and promote hospitality services effectively.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Member-at-Large

The Member-at-Large shall:

Attend as many events e.g. workshops, community and social events as much as possible.
Perform all duties as delegated by the president or the board of directors.
Assist the chapter through involvement with special interest groups, committees, and special projects.
Maintain and transition complete records on projects or events you worked on over the year to the incoming board of directors by placing copies of chapter documents in the appropriate shared Google Drive folder, in order to maintain historical information.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Membership Director

The Membership Director is a crucial role within the EAST BAY CAMFT Board, responsible for managing and enhancing the organization's membership base. The Membership Director plays a pivotal role in fostering a sense of community within the psychotherapy group, contributing to its growth and sustainability. This position requires strong organizational skills, effective communication, and a genuine interest in meeting the needs of the membership base. This position involves various tasks related to member recruitment, engagement, and retention. Here are key responsibilities typically associated with the Membership Director board position:

Membership Recruitment: Develop and implement strategies to attract new members to the psychotherapy group. This may involve creating promotional materials, collaborating with other professionals, and utilizing online platforms for outreach.
Onboarding: Welcome new members and ensure they have all the necessary information about the group's benefits, events, and resources. Facilitate a smooth onboarding process to enhance member satisfaction.
Membership Retention: Implement initiatives to retain existing members. This could involve organizing member appreciation events, sending regular updates on benefits, and addressing any concerns or feedback.
Database Management: Maintain an accurate and organized membership database. Keep track of member information, renewal dates, and other relevant details to ensure effective communication and engagement.
Communication: Regularly communicate with members through newsletters, emails, or social media updates. Keep members informed about upcoming events, professional development opportunities, and any changes or updates within the psychotherapy group.
Collaboration: Work closely with other board members to align membership strategies with the overall goals and initiatives of the psychotherapy group. Collaborate with event organizers, marketing teams, and educational committees to enhance the overall member experience.
Feedback Collection: Act as a liaison between members and the board, collecting feedback on current offerings and assessing member needs. Use this feedback to make informed decisions about future initiatives.
Promotional Materials: Coordinate the creation and distribution of promotional materials, such as brochures or digital content, highlighting the benefits of joining the psychotherapy group.
Renewal Processes: Manage the membership renewal process, ensuring members are aware of upcoming renewals and facilitating a streamlined renewal experience.
Networking: Attend industry events, conferences, and other relevant gatherings to promote the psychotherapy group and connect with potential members. Build partnerships and collaborations to enhance the group's visibility.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

The Networking Director

The Networking Director, also known as the Director of Networking, shall be responsible for developing and maintaining relationships with individuals, organizations, and industry stakeholders to support the goals and objectives of their organization. Their responsibilities typically include:

Strategic Planning: Developing a strategic plan for networking initiatives aligned with the organization's objectives and target audience.
Relationship Building: Establishing and nurturing relationships with key stakeholders, including clients, partners, vendors, industry leaders, and potential collaborators.
Networking Events: Planning, organizing, and hosting networking events such as conferences, seminars, workshops, mixers, and trade shows to facilitate connections and opportunities for stakeholders.
Membership Engagement: Engaging with members of professional associations, industry groups, and other networking communities to expand the organization's network and visibility.
Partnership Development: Identifying and cultivating strategic partnerships and alliances with organizations that share similar goals or can provide mutual benefits.
Follow-up and Relationship Management: Following up with contacts made at networking events, maintaining regular communication, and managing ongoing relationships to foster collaboration and support.
Host networking events monthly, via zoom or in person.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Pre-Licensed Director

The 3000 Club Chair shall, subject to the control of the Board of Directors:

Establish and be responsible for the supervision and coordination of a 3000 Club Committee to carry out duties and tasks assigned by the Board of Directors.
Represent the views and concerns of associates and trainees.
Contact and arrange for presenters to speak at chapter pre-license meetings.
Collect curriculum vitaes and topic outlines from presenters.
Meets with other interns and trainee members of the chapter at monthly pre-licensed meetings and reports back to the board any concerns interns and trainees would like the board to address.
Report to the President.
May have such other duties and powers as may be prescribed by the Board of Directors or these bylaws.
Build community engagements among pre-licensed community members.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Program Co-Directors (2 positions)

The Program Co-Directors shall:

Contact and arrange for presenters to speak at chapter sponsored workshops.
Coordinate with other CAMFT chapters for shared CE credit events.
Collect curriculum vitaes and topic outlines from presenters. (obtain all requirements per CEPA).
Follow CEPA guidelines.
Coordinate with administration for follow up regarding certificates.
Post all events on website (can coordinate with Nancy Orr).
Post all events on Facebook and Instagram (coordinate with Social Media Director).
Monitor all CE credit events on website.
Coordinate with CAMFT regarding law and ethics.
Monitor attendance at all CE credit events.
Keep current with CE Provider applications/renewals to assure current CE Provider number.
May form a committee when needed to assist with these activities.
Reach out to other agencies, groups, and persons in order to facilitate affiliations that promote the MFT profession.
Report to the President.
May have such other duties and powers as may be prescribed by the Board of Directors or these bylaws.
The Program Co-Chair shall attend all board meetings and one (1) annual retreat. A maximum of 2 board meetings can be missed.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.

Social Media Liaison

The Social Media Liaison serves as a bridge between an organization and its online audience across various social media platforms. Their responsibilities typically include:

Content Creation: Developing engaging and relevant content for social media channels, including posts, images, videos, and stories.
Community Engagement: Interacting with followers, responding to comments and messages, and fostering positive relationships with the online community.
Monitoring and Analysis: Monitoring social media channels for trends, mentions, and feedback, and analyzing data to measure the effectiveness of social media campaigns.
Strategy Development: Collaborating with marketing and communication teams to develop social media strategies aligned with organizational goals and target audience preferences.
Brand Representation: Ensuring consistent brand messaging and voice across all social media channels, while also representing the organization professionally and authentically.
Partnership and Collaboration: Identifying opportunities for partnerships and collaborations with influencers, brands, and organizations to expand reach and engagement.
Crisis Management: Handling negative feedback or crises effectively and professionally, and addressing issues in a timely manner to maintain the organization's reputation.
Stay Updated: Keeping abreast of social media trends, algorithm changes, and best practices to continuously improve social media presence and performance.
Be familiar with chapter bylaws.
Attend all board meetings. Can miss up to two meetings per year.
Maintain contact with board members via SLACK app.
Maintain files and documents on board google drive.